Maryland Courts

Office of Classification & Salary
Administration - FAQs

Frequently Asked Questions

  1. Where can I obtain a copy of my position description questionnaire (PDQ)?

To obtain a copy of your position description questionnaire (PDQ), you should first check with your supervisor. If your supervisor does not have a copy, you can call the Office of Classification and Salary Administration at 410-260-1733 to see if there is one on file for your position.

  1. I don’t think my position is classified appropriately. What is the process for requesting a desk audit or evaluation of my position?

If you feel that your position is not appropriately classified or you wish to request a desk audit, you will first need to speak with your immediate supervisor. Requests for desk audits and evaluations must be submitted through your Administrative Head.

If your Administrative Head wishes to have your position evaluated, he/she must submit a request via CONNECT to the Office of Classification and Salary Administration along with a current position description questionnaire (PDQ) and organizational chart. Guidelines for submitting requests to the Office of Classification and Salary Administration can be found on the Office of Classification and Salary Administration page.

  1. Where can I get a Position Description Questionnaire (PDQ) Form? Who needs to approve it?

PDQ forms can be found under the HR Forms and Brochures page of the HR web-site on Courtnet. Once there, click on the Salary Administration link. PDQs must be approved by your immediate supervisor and Administrative Head.

  1. What is a non-competitive or interchangeable reclassification? When am I eligible?  

A non-competitive or interchangeable reclassification is advancement from entry level to the proficient level of work in a classification series. Typically employees in a non-competitive or interchangeable classification series are eligible for the next level of work after one year if they are meeting standards on all areas of work performance.

If you are unsure if your classification title is part of a non-competitive or interchangeable classification series, refer to non-competitive/interchangeable position listing found on the Classification and Salary Administration page or contact the Office of Classification and Salary Administration at 410-260-1733 for more information.

  1. What is the process for obtaining acting pay for one of our employees due to a vacant position or someone is on FMLA?

Acting Capacity requests are submitted via CONNECT from the Administrative Head. Guidelines for submitting acting pay requests can be found on the Classification and Salary Administration page. Please note: leadership acting positions, i.e., Lead workers, Supervisor, Manager, etc., will require the completion of an Acting Capacity Application found on the HR Forms page, Salary Administration.

  1. My position was recently reviewed and I am not satisfied with the outcome. Can reclassification outcomes be re-evaluated or grieved?

After receiving notification of the classification decision, the Administrative Head may request that the study results be reconsidered to account for any new or additional information. This request must be in writing, and should include any other information or clarification points. The Office of Classification and Salary Administration will consider all information presented and render a final decision. This decision is considered final and there is no procedure for further review or appeal.

Please refer to the HR Policy for additional information.

  1. Can I submit my own reclassification request or does it need to be submitted by my manager?

Reclassification requests must be submitted via CONNECT through your immediate supervisor with the approval from the Administrative Head. Reclassification requests received by the Office of Classification and Salary Administration without the approval of your Administrative Head will not be considered.

  1. When am I eligible to receive a Merit increase and COLA?

All eligible employees will receive a COLA and/or Merit increase effective July 1 unless otherwise directed by the legislature. Please note that merit increases and COLAs are approved by the legislature and are not guaranteed each fiscal year.

If you have any other classification or salary related questions, please contact the Office of Classification and Salary Administration at 410-260-1733.