Guidelines for Completing the I-9 Form

The form is on page 7 of this link: http://www.uscis.gov/files/form/i-9.pdf#page=7  
Please print pages 7 & 8 - print them front to back on one page.

The List of Acceptable Documents is on page 9

There are a full set of instructions on the link for you to review; you do not need to bring the instructions page to your Onboarding Session.

• Section 1 – Employee
  • This part of the form must be completed no later than the date of hire, which is the actual beginning of employment.
  • The form may be completed prior to your start date (at an Onboarding Session with HR or in the judges chambers)

• Complete
  • Full Name – if you are married enter your maiden name also
  • Current Address
  • Date of Birth
  • Social Security Number
  • E-mail address
  • Telephone number
  • Check one of the boxes
  • Sign your name next to “Employee’s Signature”
  • Date the form next to “Date”

• Do one of the following:
  1. Take the form with you to your Judge’s chambers if your Onboarding session is scheduled more than 4 days after your start date
     1. Section 2 will be completed by the Judge’s chambers and your ID will be reviewed and copied.
  2. Bring the form with you along with the required original ID and a copy of your ID, to your Onboarding Session if:
     1. Your session is within 3 days of your start date
     2. Your session is before your start date

i.e --  You start on Monday and your Onboarding session isn’t until Thursday – complete Section 1on your first day and take your original ID to the chamber’s where it will be reviewed and a copy made of your ID. Section 2 of the I-9 form is completed by the chambers and then sent to HR with the photo copy of your ID

i.e. – You are starting in August 2012 and you are attending a group Onboarding Session in June 2012– bring the I-9 form with Section 1 completed, your ID and a copy of your ID to the Onboarding Session.  Human Resources will review your ID and complete Section 2 of the form.

<-- previous         next -->