Review, Correct, Approve an Elapsed Timesheet

In this topic, you will review a direct report's elapsed timesheet, make a correction, and approve the time submitted.

Steps:

1. Click in the User ID field.

   Step 1

2. a valid value
    e.g.
   Enter
    "claire.smearman"
    into the User ID field.
   Step 2

3. Click in the Password field.

   Step 3

4. a valid value
    e.g.
   Enter
    "welcome1"
    into the Password field.
   Step 4

5. Click the Sign In button.

   Step 5

6. Click the Main Menu button.

   Step 6

7. Click the Manager Self Service menu.

   Step 7

8. Click the Time Management menu.

   Step 8

9. Click the Approve Time and Exceptions menu.

   Step 9

10. Click the Reported Time menu.

    Step 10

11. Click in the Selection Criterion Value field.

    Step 11

12. a valid value
     e.g.
    Enter
     "Mouse"
     into the Selection Criterion Value field.
    Step 12

13. Click the Get Employees button.

    Step 13

14. Click the Mouse link.

    Step 14

15. Prior to approving time, a Manager should review the employee's timesheet to verify its accuracy.  Best practice is to request the employee correct the time, however if the Manager must correct the time, they will need to use an override reason code to document the reason for the change. 

     

    The Comments bubble in the Reported Time Status section can be used for additional information as well.

    Step 15

16. Click the Add a new row at row 4 button.

    Step 16

17. Click in the Wed field.

    Step 17

18. a valid value
     e.g.
    Enter
     "1"
     into the Wed field.
    Step 18

19. Click the Time Reporting Code drop-down list.

    Step 19

20. Click the 04 CMPTE - Comp Time Earned list item.

    Step 20

21. Click the Look up Override Reason button.

    Step 21

22. Use the Override Reason code to document the reason why the Manager is editing the employee's time.

     

    Click the CORR link.

    Step 22

23. If the overtime is related to a project, the Manager would select a Project and Activity ID.

     

    Click the Look up Project ID button.

    Step 23

24. Click the COURT OPS link.

    Step 24

25. Click the Look up Activity ID button.

    Step 25

26. Click the OT-LAND RCDS link.

    Step 26

27. Click the Submit button.

    Step 27

28. Click the Vertical scrollbar to move down the page.

    Step 28

29. Click the Select All button.

    Step 29

30. Click the Approve button.

    Step 30

31. Click the Yes button.

    Step 31

32. Click the OK button.

    Step 32

33. After time has been submitted, you can review the status on the Reported Time Status tab.

    Step 33

34. Click the Summary tab.

    Step 34

35. The Summary tab summarizes worked overtime and comp time hours by day.

    Step 35

36. Click the Leave / Compensatory Time tab.

    Step 36

37. Leave and Comp Time balances can be viewed on the Leave/Compensatory Time tab.

    Step 37

38. Click the Absence tab.

    Step 38

39. Click the Vertical scrollbar to move down the page.

    Step 39

40. The Absence tab can be used to launch an absence request.  This topic will be explored in more detail in the Absence Management UPKs.

     

    All accrued absence balances can be viewed at the bottom of the timesheet page.

     

     

    Step 40

41. Click the Exceptions tab.

    Step 41

42. If an employee has an Exception on their time, it will be shown in the Exceptions tab.

     

    For example, an employee that worked more than their normal schedule would have an exception.  This is merely a heads up to the Manager and does not affect the time.

    Step 42

43. Click the Home link.

    Step 43

44. Click the Sign out link.

    Step 44

You have completed the Review, Correct, Approve an Elapsed Timesheet topic.

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