04_12_16_Request Future Time Off - Partial Start and End Days


Concept

In this topic, you will request time off for 2 partial workdays and 2 full workdays.  The partial workdays will occur on the first day and on the last day of the absence request.


Steps:

  1. Click the My HR tab.

    Step 1

  2. Click the Absence Request link.

    Step 2

  3. When submitting an absence request from the Request Absence page, you should only request an absence for the current date or a future date.

     

    If you need to enter an absence for a past date, please use the timesheet.

    Step 3

  4. Click the Choose a date button.

    Step 4

  5. Click the 23 object.

    Step 5

  6. Click the Absence Name drop-down list.

    Step 6

  7. Click the Annual Leave Take list item.

    Step 7

  8. Depending on the Absence Name selected, the Current Available Balance for the Absence Name will be displayed.

     

    For example, Accident Leave Take, which does not accrue time, will not display a current available balance.

    Step 8

  9. Click the Reason drop-down list.

    Step 9

  10. Click the Annual Leave list item.

    Step 10

  11. Click the Partial Days drop-down list.

    Step 11

  12. Selecting Start and End Days  indicates that the partial day will occur on the first day of the absence request AND on the last day.

     

    Click the Start and End Days list item.

    Step 12

  13. In the Start Day Hours field, enter the hours that you will be absent from work on the Start Day.

     

    Click in the Start Day Hours field.

    Step 13

  14. Enter "2" into the Start Day Hours field.

    Step 14

  15. In the End Day Hours field, enter the hours that you will be absent from work on the End Day.

     

    Click in the End Day Hours field.

    Step 15

  16. Enter "2" into the End Day Hours field.

    Step 16

  17. Alternatively, you can select the Start Day is Half Day option and/or the End Day is Half Day option if the partial day absence will be half of your normal workday.

    Step 17

  18. Click in the Duration field.

    Step 18

  19. In the Duration field, enter the total number of hours you will be absent from work.

     

    Enter "20" into the Duration field.

    Step 19

  20. Click the Calculate End Date or Duration button.

    Step 20

  21. The End Date automatically populates the last date of the absence request based on the  hours of Duration. 

     

    For this example, the employee requested 2 hours on 9/23/2015, 8 hours on 9/24/2015, 8 hours on 9/25/2015, and 2 hours on 9/28/2015 = 20 total hours.

    Step 21

  22. Click the Forecast Balance button.

    Step 22

  23. Notice the message indicating you are eligible to submit this request.

    Step 23

  24. Click the Vertical Scrollbar to scroll down the page.

    Step 24

  25. Make sure to review your inputs before submitting.

     

    Click the Submit button.

    Step 25

  26. Click the Yes button to submit.

    Step 26

  27. Click the OK button.

    Step 27

  28. The Absence Request shows a status and Pending approval by the Manager.

    Step 28

  29. Click the Home link.

    Step 29

  30. Click the Sign out link.

    Step 30

You have completed the Request Time Off - Partial Start and End Days topic.

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