In this topic, you will enter an overnight schedule as a Commissioner.
Steps:
Click the My HR tab.
Step 1Click the Timesheet link.
Step 2This example shows a timesheet submitted for approval with time entered from 11:00pm to 7:00am.
Step 3Notice how the time was entered.
From the previous week on the evening of Tue 10/20 the 'punch in' time was 11:00pm.
Step 4The Time Reporting Code (TRC) selected is 01 REG - Regular Time.
Step 5On Wednesday 10/21 the time entered for 'out punch' is 7:00am to reflect the full '8' hours worked. This time entered is for the previous week. Since it is an overnight shift that ended at 7am on a Wednesday it will display on both the previous and current week.
Step 6For the current week of Wednesday, 10/21 through Tuesday 10/27 we will enter the in and out times.
Step 7Click the Horizontal scrollbar to move across the page.
Step 8Use the add a row + button to add another entry for the same day. For this example another line must be included to input the 'punch in' time of 11:00pm.
Step 9Click the Horizontal scrollbar to move back across the page.
Step 10As we continued to enter time per day, notice how each day has an 'out punch' of
7:00 am, a new row for that day is added, and a 'in punch' for 11:00pm is entered. All with the Time Reporting Code of Regular Time.
Step 11Notice the Punch Total column displaying the total hours for the day.
Step 12Click the Vertical scrollbar to move down the page.
Step 13The last row for the week is always Tuesday. Notice that we entered our 'out punch' as 7:00am. Added the row and entered the 'in punch' as 11:00pm. Because the shift starts at 11:00pm we must also enter the 'out punch' of 7:00am on the Wednesday, 10/28 line. Once the timesheet is submitted the 'out punch' becomes visible on both weeks and the total hours are reflected for that day.
Step 14You will need to submit this timesheet then input the remaining 'out punch' on the following week timesheet and submit those hours for a the total reported hours.
Step 15Click the Vertical scrollbar to move up the page.
Step 16To enter your 'out punch' you would navigate to the time entry page for next week.
Click the Next Period link.
Step 17Here you will enter the "out punch" for 7:00am. When submitting your time, you will need to submit both the current week and the hours included on Wednesday.
Step 18Submit the time. This will complete your full entry of time for the period.
Step 19Once time is submitted you will see the Reported Status column indicate 'Needs Approval'. You may click on this link to see who approves your timesheet.
Step 20Notice the reported hours total. The system displays the total hours reported in this week of the timesheet.
Step 21Notice the 'in punch', which is on Tuesday, is also displayed on this timesheet which starts on Wednesday 10/28. The system displays Tuesday for the 'in' time to provide the full day which includes the 'out' time on Wednesday.
Let's view the full week.
Step 22Notice the Reported Hours on this view of the timesheet.
Step 23Why 48.0 hours? Because the page includes the first 8 hours, which are from your previous week, and adds them all up. Those 8 hours (of the previous week) show as part of this week since your 'out punch' is on Wednesday, the first day of the time reporting week. But when you submit all your time, your manager will only receive the time entered as 'in punch' of 11pm on Wednesday 10/21 to your 'out punch' of 7am on Wednesday 10/28 which adds up to 40 hours.
Step 24Remember the last two lines of Tuesday 10/27 and Wednesday 10/28 are now visible on both this week and the next as they are linked by the overnight shift.
Step 25You have completed the overnight shift time reporting topic.
Click the Home link.
Step 26Click the Sign out link.
Step 27You have completed entering time on a timesheet with an overnight schedule.