09_23_16_Request Time Off with Leave Bank Take/Donation

In this topic, you will request time off using leave bank take/donation as an employee.

Steps:

1. Click the My HR tab.

   Step 1

2. Please note: Leave Bank Take/Donation requests are no longer accessible through the Timesheet.

    

   Click the Absence Request link.

   Step 2

3. Before submitting an absence request, you can:

    

   - click the View Absence Request History link to see a list of all absence requests that have been submitted.

    

   - click the View Absence Balances link to see your current absence balances as of the last pay period.

    

   - click Edit Historical Absence Request to change a previously submitted absence request that has not been approved.

   Step 3

4. Prior to submitting a leave bank take/donation absence request, you must:

   - have an approved request to receive leave bank hours;

   - submit the request within the date range approved;

   - exhaust all current leave balances and comp time.

   Step 4

5. Update: Leave bank take/donations must be submitted within a single pay period.  If the absence is crossing more than one pay period, it must be submitted separately.

    

   For this example, the request to receive leave bank take/donation was approved by Employee Relations for 09/28/2016 through 10/28/2016.

    

   Click the Choose a date button.

   Step 5

6. For this example, the pay period begins on 9/28/2016 and ends on 10/11/2016.

    

   Select the 28th as the Start Date.

   Step 6

7. Click the Filter by Type drop-down list.

   Step 7

8. Click the Leave Bank / Donation list item.

   Step 8

9. Click the Absence Name drop-down list.

   Step 9

10. Click the Leave Bank Take list item.

    Step 10

11. Depending on the Absence Name selected, the Current Balance, the number of hours Approved not Taken, and the number of hours submitted for the Current Period will be displayed.  For this example, the employee has 122.86 hours of leave bank hours.

    Step 11

12. Click the Reason drop-down list.

    Step 12

13. Click the Leave Bank / Donation list item.

    Step 13

14. Click in the Duration field.

    Step 14

15. a valid value
     e.g.
    Enter
     "16"
     into the Duration field.
    Step 15

16. Click the Calculate End Date or Duration button.

    Step 16

17. The End Date automatically populates the last date of the absence request based on the  hours of Duration. 

     

    For this example, the employee requested 16 hours or 2 days.

    Step 17

18. If the absence requires documentation or additional details, you can upload documents by clicking the Attach Documentation link and/or enter details in the Requestor Comments section.

    Step 18

19. You can Save for Later or Submit the absence request.  For this example, click the Submit button.

    Step 19

20. To acknowledge the message for documentation, click the OK button.

    Step 20

21. Click the Yes button to submit.

    Step 21

22. Click the OK button.

    Step 22

23. Click the Vertical scrollbar to move down the page.

    Step 23

24. The Absence Request shows a Submitted Status and Pending approval by the Manager.

    Step 24

25. Click the Home link.

    Step 25

26. Click the Sign out link.

    Step 26

You have completed the Request Time Off with Leave Bank/Donation topic.

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