Understanding Keys

During this topic we will identify and explain (data) keys.

Steps:

1. Click the Workforce Administration button.

   Step 1

2. Click the Personal Information menu.

   Step 2

3. Click the Modify a Person menu.

   Step 3

4. A field or a combination of fields uniquely identifies every row in a table in CONNECT database.  For example, a Person ID uniquely identifies each row in the Personal Information table.

   Step 4

5. Most transaction pages or components have search records associated with them.  If you select other pages that have a common search record, such as pages within a component or an associated link, you are not prompted to enter search criteria again.  You are prompted for new search keys only when you select a new page outside of a component with a different search record.

   Step 5

6. The fields that uniquely identify your data are called keys.  To display a page, you enter the search key(s) on the search page so that the system can retrieve the correct row of data.

   For example, if you want to review a summary of absence history for your employees, you must specify or search for the data by using the Person ID.

   Step 6

7. A search record is the list of defined search keys that help you locate data.  The search keys are the fields you are prompted for on a search page.  For example, you can search for an employee by using one or a combination of the keys displayed on this page.

   Step 7

8. Click the Home link.

   Step 8

9. Click the Sign out link.

   Step 9

You have completed reviewing the Understanding Keys topic.

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