In this topic, a Commissioner will enter time on their timesheet. For this example, the Commissioner has an overnight schedule.
Steps:
Click in the User ID field.
Step 1Click in the Password field.
Step 3Click the Sign In button.
Step 5Click the Timesheet link.
Step 6The scenario here shows a timesheet submitted for approval with a shift of 11pm to 7am.
Step 7Notice how the time was entered.
From the previous week on the evening of Tue 10/20 the 'punch in' time was 11:00pm.
Step 8The Time Reporting Code (TRC) selected is 01 REG - Regular Time.
Step 9On Wednesday 10/21 the time entered for 'out punch' is 7:00am to reflect the full '8' hours worked. This time entered is for the previous week. Since it is an overnight shift that ended at 7am on a Wednesday it will display on both the previous and current week.
Step 10For the current week of Wednesday, 10/21 through Tuesday 10/27 we will enter the in and out times.
Step 11Click the horizontal scrollbar.
Step 12Use the add a row + button to add another entry for the same day. For this example another line must be included to input the 'punch in' time of 11:00pm.
Step 13Click the horizontal scrollbar.
Step 14As we continued to enter time per day, notice how each day has an 'out punch' of
7:00 am, a new row for that day is added, and a 'in punch' for 11:00pm is entered. All with the Time Reporting Code of Regular Time.
Step 15Notice the Punch Total column displaying the total hours for the day.
Step 16Click the vertical scrollbar.
Step 17The last row for the week is always Tuesday. Notice that we entered our 'out punch' as 7:00am. Added the row and entered the 'in punch' as 11:00pm. Because the shift starts at 11:00pm we must also enter the 'out punch' of 7:00am on the Wednesday, 10/28 line. Once the timesheet is submitted the 'out punch' becomes visible on both weeks and the total hours are reflected for that day.
Step 18You will need to submit this timesheet and then input the remaining 'out punch' on the following week timesheet and submit those hours for a the total reported hours.
Step 19Click the vertical scrollbar.
Step 20To enter your 'out punch' you would navigate to the time entry page for next week.
Click the Next Period link.
Step 21Here we enter the 'out punch' of
7:00am. When submitting your time you will need to submit both the current week and the hours included on Wednesday.
Step 22Submit the time. This will complete your full entry of time for the period.
Step 23Once time is submitted you will see the Reported Status column indicate 'Needs Approval'. You may click on this link to see who approves your timesheet.
Step 24Notice the reported hours total. The system displays the total hours reported in this week of the timesheet.
Step 25Notice the 'in punch', which is on Tuesday, is also displayed on this timesheet which starts on Wednesday 10/28. The system displays Tuesday for the 'in' time to provide the full day which includes the 'out' time on Wednesday.
Let's view the full week.
Step 26Notice the Reported Hours on this view of the timesheet.
Step 27Why 48.0 hours? Because the page includes the first 8 hours, which are from your previous week, and adds them all up. Those 8 hours (of the previous week) show as part of this week since your 'out punch' is on Wednesday, the first day of the time reporting week. But when you submit all your time, your manager will only receive the time entered as 'in punch' of 11pm on Wednesday 10/21 to your 'out punch' of 7am on Wednesday 10/28 which adds up to 40 hours.
Step 28And remember that the last two lines of Tuesday 10/27 and Wednesday 10/28 are now visible on both this week and the next as they are linked by the overnight shift.
Step 29You have completed the overnight shift time reporting topic.
Click the Sign out link.
Step 30You have completed entering time on a timesheet with an overnight schedule.