Enroll a Learner Group into a Class Using Mass Enrollment

In this topic, you will enroll an entire learner group into a scheduled class using mass enrollment.

Steps:

1. Click in the User ID field.

   Step 1

2. a valid value
    e.g.
   Enter
    "james.davis"
    into the User ID field.
   Step 2

3. Click in the Password field.

   Step 3

4. a valid value
    e.g.
   Enter
    "welcome1"
    into the Password field.
   Step 4

5. Click the Sign In button.

   Step 5

6. Click the Main Menu button.

   Step 6

7. Click the Enterprise Learning menu.

   Step 7

8. Click the Learner Tasks menu.

   Step 8

9. Click the Enroll Learners menu.

   Step 9

10. Click in the Requester's First Name field.

    Step 10

11. a valid value
     e.g.
    Enter
     "vickie"
     into the Requester's First Name field.
    Step 11

12. Click in the Requester's Last Name field.

    Step 12

13. a valid value
     e.g.
    Enter
     "wachter"
     into the Requester's Last Name field.
    Step 13

14. Click the Search button.

    Step 14

15. Click the Select button.

    Step 15

16. Click in the Class Code field.

    Step 16

17. a valid value
     e.g.
    Enter
     "OPD-3003-2015-10-30"
     into the Class Code field.
    Step 17

18. Click the Search button.

    Step 18

19. Click the Enroll button.

    Step 19

20. Click the Learner Group Look up button.

    Step 20

21. Click the 1001 link for All Judiciary Employees.

    Step 21

22. Click the Search button.

    Step 22

23. Mass Enrollment is needed when the number of learners you are enrolling exceeds 50.

    Step 23

24. Click the Schedule Mass Enrollment button.

    Step 24

25. Click the Vertical Scrollbar to navigate down the page.

    Step 25

26. Click the checkbox for the Override Approval option.

    Step 26

27. Click the checkbox for the Notify Learner option.

    Step 27

28. Click the checkbox for the Notify Requester option.

    Step 28

29. Use the Request Name field to track the processing of the request. Best practice is to use initials and the date to better identify who ran the process.

    Step 29

30. Click in the Request Name field.

    Step 30

31. a valid value
     e.g.
    Enter
     "VW10/14/2015"
     into the Request Name field.
    Step 31

32. Click the Submit Enrollment button.

    Step 32

33. Click the Vertical Scrollbar to navigate down the page.

    Step 33

34. Notice the Mass Enrollment Submission section notifies you the mass enrollment has been successfully submitted. 

    Step 34

35. Click the Enterprise Learning button.

    Step 35

36. Click the Mass Enrollment button.

    Step 36

37. Click the Process Mass Enrollment menu.

    Step 37

38. Click the Add a New Value tab.

    Step 38

39. Click in the Run Control ID field.

    Step 39

40. a valid value
     e.g.
    Enter
     "Test1_Enroll"
     into the Run Control ID field.
    Step 40

41. Click the Add button.

    Step 41

42. Click the Run button.

    Step 42

43. Click the Server Name drop-down list.

    Step 43

44. Click the PSUNX list item.

    Step 44

45. Click the OK button.

    Step 45

46. Click the Mass Enrollments button.

    Step 46

47. Click the Review Mass Enrollment Request menu.

    Step 47

48. Click the Search button.

    Step 48

49. Click the OK button.

    Step 49

50. Click the Process Monitor link.

    Step 50

51. Click the Refresh button.

    Step 51

52. Click the Refresh button periodically until the Run Status is listed as a success. This notifies you the mass enrollment was run successfully.

    Step 52

53. Click the Home link.

    Step 53

54. Click the Sign out link.

    Step 54

You have completed enrolling an entire learner group into a scheduled class using mass enrollment.

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