04_29_16_Job Opening Activity & Attachments

In this topic, you see how to attach documents to your jobs.

Steps:

1. Click the Main Menu button.

   Step 1

2. Click the HCM Systems menu.

   Step 2

3. Click the Recruiting menu.

   Step 3

4. Click the Search Job Openings menu.

   Step 4

5. Note the Job Status must be Pending or Open to be able to attach documents. For this example, use job 1419 with the status of Open.

    

   Click in the Job Opening ID field.

   Step 5

6. a valid value
    e.g.
   Enter
    "1419"
    into the Job Opening ID field.
   Step 6

7. Click the Search button.

   Step 7

8. Click the Budget Analyst link.

   Step 8

9. Click the Activity & Attachments tab.

   Step 9

10. You can add a note to your job opening which is a message that will display on this page. You will have options for who can view the note.

     

    Click the Add Note button.

    Step 10

11. Use the Job Opening Notes to enter any Information you need to add specific to the job.

     

    The system will automatically populate the Note Date to the current date. Update as needed.

     

    Enter a Subject and information into the Details.

     

    Click the Add Note button once completed.

     

    For this example we will not add a note. We will add an attachment.

    Step 11

12. You may select to have your notes viewed by a specific audience.

     

    Click the Audience drop-down list.

    Step 12

13. AUDIENCE

     

    Public: anyone with access to the job opening can view, delete, modify the message and modify the audience of the note.

     

    Private or Interview: only the person who added the note can view, edit, delete, or change audience.

     

    Step 13

14. Click the Cancel button.

    Step 14

15. Click the Add Attachment button.

    Step 15

16. Click in the Upload field.

    Step 16

17. For this example we will upload the PDQ.

     

    Click the pdq_job_1419 list item.

    Step 17

18. Click the Open button.

    Step 18

19. Click the Upload button.

    Step 19

20. Click the vertical scrollbar.

    Step 20

21. Attachments allow you to determine the desired audience: Interview, Private, or Public.

     

    Click the Audience drop-down list.

    Step 21

22. AUDIENCE

     

    Public: anyone with access to the job opening can view, delete, modify the audience of the attached file. A user who changes an attachment from public to private becomes the owner of the attachment.

     

    Private or Interview: limited to the person who uploaded the attachment.

    Step 22

23. Click the Public list item.

    Step 23

24. Click the Save button.

    Step 24

25. Click the OK button.

    Step 25

26. Click the vertical scrollbar.

    Step 26

27. Click the Home link.

    Step 27

28. Click the Sign out link.

    Step 28

You have successfully attached a document to a job opening.

Table of Contents  Start Topic