07_12_16_ New Position Request

In this topic, you will go through the steps required to complete a new position request.

Steps:

1. Click the Main Menu button.

   Step 1

2. Click the HCM Systems menu.

   Step 2

3. Click the Manager Self Service menu.

   Step 3

4. Click the New Position Request menu.

   Step 4

5. Click the Search button to view previously submitted requests.

    

   To submit a new request, select the Add a New Value tab.

   Step 5

6. For this example, click the Add a New Value tab.

   Step 6

7. Click the Instructions tab.

   Step 7

8. Please be sure to read instructions before filling out this form.

   Step 8

9. Notice there is a 254 character limit for the free form text fields in Parts 2 through 6.

   Step 9

10. Click the Form tab.

    Step 10

11. The system will default the Subject name using the position’s title and work location once the request is saved. The subject line will help to track the transaction.

    Step 11

12. Click in the Jurisdiction [Location] field.

    Step 12

13. a valid value
     e.g.
    Enter
     "Allegany County"
     into the Jurisdiction [Location] field.
    Step 13

14. Click in the Contact Name field.

    Step 14

15. a valid value
     e.g.
    Enter
     "George Lipman"
     into the Contact Name field.
    Step 15

16. Click in the Phone Number field.

    Step 16

17. a valid value
     e.g.
    Enter
     "410-610-7895"
     into the Phone Number field.
    Step 17

18. Click in the Program # field.

    Step 18

19. a valid value
     e.g.
    Enter
     "010"
     into the Program # field.
    Step 19

20. Click in the New Position field.

    Step 20

21. a valid value
     e.g.
    Enter
     "Law Clerk"
     into the New Position field.
    Step 21

22. Click the Has this position been requested previously? drop-down list.

    Step 22

23. Click the No list item.

    Step 23

24. Click in the New Contractual field.

    Step 24

25. a valid value
     e.g.
    Enter
     "Yes"
     into the New Contractual field.
    Step 25

26. Click the Is need associated with a New Program? drop-down list.

    Step 26

27. Click the No list item.

    Step 27

28. Click in the Projected Effective Date field.

    Step 28

29. a valid value
     e.g.
    Enter
     "10/14/2015"
     into the Projected Effective Date field.
    Step 29

30. Click the Vertical scrollbar to move down the page.

    Step 30

31. Click in the Position Title field.

    Step 31

32. a valid value
     e.g.
    Enter
     "Law Clerk"
     into the Position Title field.
    Step 32

33. Click in the Department field.

    Step 33

34. a valid value
     e.g.
    Enter
     "0451121"
     into the Department field.
    Step 34

35. Click the Look up *Location button.

    Step 35

36. Click the Vertical scrollbar to move down the page.

    Step 36

37. Click the DC51 link.

    Step 37

38. Click in the Reporting To field.

    Step 38

39. a valid value
     e.g.
    Enter
     "073270"
     into the Reporting To field.
    Step 39

40. Click the Full-Time / Part-Time drop-down list.

    Step 40

41. Click the Full-Time list item.

    Step 41

42. Click the Position Type drop-down list.

    Step 42

43. Click the Contractual list item.

    Step 43

44. Click in the Position Maximum Head Count field.

    Step 44

45. a valid value
     e.g.
    Enter
     "1"
     into the Position Maximum Head Count field.
    Step 45

46. Click in the Part-Full Time (%) field.

    Step 46

47. a valid value
     e.g.
    Enter
     "1"
     into the Part-Full Time (%) field.
    Step 47

48. Click in the Standard Hours field.

    Step 48

49. a valid value
     e.g.
    Enter
     "40"
     into the Standard Hours field.
    Step 49

50. Click the Essential Position drop-down list.

    Step 50

51. Click the No list item.

    Step 51

52. Click in the Justification field.

    Step 52

53. Enter "Law Clerk is needed to assist the Administrative Judge." into the Justification field. (254 character limit)

    Step 53

54. Click the Vertical scrollbar to move down the page.

    Step 54

55. Click in the Job Duties field.

    Step 55

56. Enter "Assist in all administrative tasks related to the office of the administrative judge" into the Job Duties field. (254 character limit)

    Step 56

57. Click in the Education and Experience field.

    Step 57

58. Enter "Bachelor degree and 7 years of experience" into the Education and Experience field. (254 character limit)

    Step 58

59. Click the Vertical scrollbar to move down the page.

    Step 59

60. Click the Save button.

    Step 60

61. Click the Vertical scrollbar to move up the page.

    Step 61

62. Click the Submit button.

    Step 62

63. NOTE: If the request is made by a first level approver, Administrative Official, then the status is "Skipped". The second approver will have a status of "Pending" when the form is submitted. If the form is saved and not submitted the status will show as "Not Routed".

    Step 63

64. The approval chain displays the individuals who will receive notifications, review, and either approve or deny the request.

    Step 64

65. Click the OK button.

    Step 65

66. In the event you submitted the form in error, you can click the Cancel Approval button.  The form would remain in Saved status until submitted for approval.

    Step 66

67. Click the Home link.

    Step 67

68. Click the Sign out link.

    Step 68

You have completed the New Position Request topic.

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