12_21_15_Understanding the Approve Reported Time Page


Concept

In this topic, you will navigate to and review the Approve Reported Time page.


Steps:

  1. We will review the navigation to Approve Reported Time first.

     

    Click the Main Menu button.

    Step 1

  2. Click the HCM Systems menu.

    Step 2

  3. Approving time is a management function.

     

    Click the Manager Self Service menu.

    Step 3

  4. Click the Time Management menu.

    Step 4

  5. Take note that when approving time you must select this option and not the one below.

     

    Click the Approve Time and Exceptions menu.

    Step 5

  6. Click the Reported Time menu.

    Step 6

  7. Approve Reported Time

    In this page you will be able to pull any reported time with a Needs Approval Status. Let's review the available functionality.

    Step 7

  8. Employee Selection

    The Employee Selection Criteria section allows you to narrow your search based on employee details such as Employee ID, Last Name, First Name, etc. Use the fields to search for a particular employee and their timesheet.

    Step 8

  9. The action buttons are:

    Get Employees to pull up your search results, Clear Criteria to remove entries, and Save Criteria for use at a later time.

    Step 9

  10. Click the scrollbar vertical arrow.

    Step 10

  11. Change View

    The Change View section allows you to indicate which timeframe you are wanting to view reported time for.

     

    This is all driven by the Date indicated. You must select a date which corresponds with any submitted time that is pending approval. Once you select your date you can select the View By option.

     

    View By: Week (default), All Time After (date indicated), All Time Before (date indicated), Day (only the day indicated).

    Step 11

  12. Change View

    You can use this section without entering any details in the (above) Employee Selection Criteria.

     

    Using the Change View only will display all pending approvals based on the date and view selected.

    Step 12

  13. Refresh View

    Once you have set the View By and Date you will click the Refresh Icon to get results.

    Step 13

  14. Employee Time Needing Approval

    Time Summary tab loads all employees with reported time pending approval with a View By selection of Week, and containing the Date 11/02.2015.

    Step 14

  15. From this point you have details to review.

    The list provides you with the employee's Last Name as a hyperlink to their timesheet. Use this link when you want to review the timesheet in detail.

    Step 15

  16. You also get a highlevel view of:

    - Hours to be Approved

    - Reported Hours

    - Scheduled Hours

    This provides you with a quick view of totals to compare.

    Step 16

  17. You can also see:

    - Hours Approved or Submitted*

    - Denied Hours

    - Comp Time Used

    - Leave Usage (not in view)

    - Non Worked (not in view)

    - Other (not in view)

    - Time Worked (total - not in view)

    For Hours Approved we can see that some hours have already been approved and therefore, are not included in the Hours to be Approved column.

    Step 17

  18. From this Time Summary area you can Approve, Deny, or Push Back (for employee correction) any timesheet.

     

    You can select individual employees by clicking the Select box next to their name.

    Step 18

  19. Or you can click on the Select All button to apply the same action to all timesheets.

    Step 19

  20. The Approval section includes:

    - Select All employees

    - Deselect All employees

    - Approve (once reported time is approved it will go to payroll and will no longer show in this page)

    - Deny (use only if the whole timesheet is incorrect)

    - Push Back (best used for individual time entry in timesheet)

    Step 20

  21. A confirmation message will prompt you to accept confirmation of reported time approval.

     

    Note: Once approved the status cannot be reverted back.

    Select Yes to continue to send approval to payroll. Or select No to make changes.

    Step 21

  22. When you select No you are taken back to the previous page with no changes or approvals made.

    Step 22

  23. You can also use the Previous Week and Next Week links to navigate and approve any reported time pending approval.

    Step 23

  24. You have completed reviewing the Approve Reported Time page.

     

    Click the Home link.

    Step 24

  25. Click the Sign out link.

    Step 25

You have completed the Review, Correct, Approve a Punch Timesheet topic.

Table of Contents  Start Topic